Information for the 1st year doctoral students
PhD STUDY AGREEMENT
Form of agreement
The signed copies have to be delivered to the Institute before the deadline. In the Faculty of Science and Technology the Directir/Head of the Institute signs the contract on behalf of the Univeristy of Tartu. The agreement is registered and one copy is kept in the office of the Institute, other copies are returned for the parties of the agreement. There must be as many copies as there are signatories.
If you would like to sign the agreement digitally, send a digital container with a pdf file to the secretary of the Institute.
COMPILING AND SUBMITTING AN INDIVIDUAL STUDY PLAN VIA SIS
Individual study plan
The individual plan has to be compiled in cooperation with your supervisor, you can also ask for advice from your programme director.
Individual study plans and progress review report documents have to be entered into your personal SIS webpage.
1st year doctoral students have to submit their individual study plan via SIS latest by 15 September (a doctoral student matriculated during the academic year within two weeks after their matriculation). You don´t have to send it anywhere else.
By September 15 of the first academic year of studies, a PhD student and a supervisor must draw up (1) an individual study plan covering the entire, the four-year, period of PhD studies and (2) a more detailed plan for the first semester. The study plan needs to be inserted to SIS and if requested so, please also inform administrative personnel of your institute that your plan is ready. Please find the right form here
The students enrolling in the middle of an academic year must draw up the plan within two weeks from matriculation (official beginning of studies at UT).
A detailed study and research plan for a second semester of the first study year must be drawn up on paper by the time of presenting an assessment report (progress review report) for the first semester, handed to the institute/faculty together with the assessment report and also inserted to SIS at least eight working days prior the assessment day. There are two assessments (progress reviews) in the first academic year: at the end of first and second semester.
NB! If the individual study plan is not submitted by 15 September, it will be the basis for deleting you from the matriculation register!
Credit points for the courses are obtained after an examination or a test. Credit points for research are given at the progress review.
A first year doctoral student has his/her first progress review in the middle of the academic year (in January). This means that in the beginning of one’s studies the doctoral student has to compile a more precise first-semester plan in addition to their four-year plan. In the following years, an annual plan must be submitted at the beginning of each academic year.
It is not necessary to evaluate your research in the individual plan or in the progress review report by credit points. Planning must take into account the requirements of the progress review (point 4 and point 3).
UT COMPUTER NETWORK USER ACCOUNT AND CONTACT INFORMATION
All doctoral students need a username and password for the university computer network – it allows access to university´s study information system or SIS. In SIS you can view information on courses, register to courses and exams, and monitor your study results. If you have a user account, SIS can also be accessed by Mobile-ID, ID-card and Smart-ID.
If you already have university´s e-mail address/user account, the SIS user rights will be reactivated at the beginning of the academic year on 31.08.2020. For doctoral students matriculated during the academic year access to SIS is reactivated from the date of matriculation.
If you have forgotten your password, please contact the IT department at //arvutiabi [ät] ut.ee">arvutiabi [ät] ut.ee. The IT helpdesk can be reached at the number 737 5500. You can change your password at parool.ut.ee.
Please check your contact information in SIS. The university considers SIS messages as forwarded to the student, therefore it is important to add correct contact information to your SIS account. Please note that sometimes emails from the university are automatically forwarded to spam folder.
The amount of doctoral allowance is 660€ and it is granted for up to one academic year at a time. The allowance is granted automatically, there is no application procedure.
Doctoral allowance is paid each month by the 20th for the respective month. In September the allowance is paid no later than by 30th September.
Starting from the second year, positive assessment by the progress review committee is a prerequisite for receiving a doctoral allowance.
Doctoral students can also be granted a performance stipend. The amount of a performance stipend is 400€ per month.
NB! Please check if you have a valid account number in SIS under personal contact information, add if necessary.
Faculty mailing lists where doctoral students and supervisors get information on doctoral studies, organisation of studies, mobility grants and graduate school events.
You will receive an invitation to join a general mailing list for all UT doctoral students (//doktorandid [ät] lists.ut.ee">doktorandid [ät] lists.ut.ee) via SIS in the beginning of the first semester.
Information about scholarships and study abroad opportunities can be found in the weekly student newsletter. Students are subscribed automatically to the newsletter.
See also an overview of mobility grants for doctoral students.
Information about other scholarships and grants:
• mailing lists: //ut.grant [ät] lists.ut.ee">ut.grant [ät] lists.ut.ee
• Research Professional database
ORGANISATION OF STUDIES AND RELEVANT DOCUMENTS FOR DOCTORAL STUDENTS
Faculty progress review procedure.
Relevant information, incl. document forms, are available at the doctoral studies webpage.
Legislation and good practices of the University of Tartu:
|Study regulations||See here|
|Good Practice of Doctoral Studies|
|Procedure for Awarding Doctorates|
|Procedure for Publication of Graduation Theses and Doctoral Dissertations|
|Procedure for Applying for, Granting and Payment of Stipends and Study Allowances||
From the beginning of 2019/2020 academic year universities do not issue student identification cards.
The options for identifying yourself as a student:
• students who already have student identifications cards can renew them in the Dean´s Office;
• you can ask for a certificate from the Dean's Office;
• international ISIC student card;
• international ISIC student bank card issued by the bank
Academic Affairs Specialist:
- Institute of Computer Science – Jaanika Seli, ati.phd [ät] ut.ee, 737 6426, Centre, Narva mnt 18, 3122
- Institute of Genomics – Merilin Raud, merilin.raud [ät] ut.ee, 737 5063, Riia 23b/327
- Estonian Marine Institute – Margret Sisask, margret.sisask [ät] ut.ee 737 5835
- Institute of Physics – Liivia Sildos, tel 737 4602, W.Ostwaldi 1-B105
- Institute of Chemistry – Urve Soonets, Ravila14a-1006, 737 5235, urve.soonets [ät] ut.ee
- Institute of Mathematics and Statistics – Svetlana Saprõkova, svetlana.saprokova [ät] ut.ee, 737 5863
- Institute of Molecular and Cell Biology – Lilian-Kadaja Saarepuu, lilian.kadaja [ät] ut.ee, 737 5016, Riia 23b-132
- Tartu Observatory – Antti Tamm, antti.tamm [ät] ut.ee, 737 4505
- Institute of Technology – Tanel Tenson, tanel.tenson [ät] ut.ee, Nooruse 1-425, 737 4844
- Institute of Ecology and Earth Sciences – Margret Sisask, margret.sisask [ät] ut.ee 737 5835
Dean´s Office coordinators
- Kairi Terreping, kairi.terreping [ät] ut.ee, 737 6521 Vanemuise 46-208
- Triin Lett, triin.lett [ät] ut.ee, 737 5829, Vanemuise 46-208
Doctoral studies programme directors
|PhD programme||Programme director||Contact information|
|Botany and Ecology||Meelis Pärtel||meelis.partel [ät] ut.ee|
|Physics||Toomas Plank||toomas.plank [ät] ut.ee 737 4601|
|Gene Technology||Maia Kivisaar||maia.kivisaar [ät] ut.ee 737 5036|
|Geography||Evelyn Uuemaa||evelyn.uuemaa [ät] ut.ee 737 5827|
|Geology||Tõnu Meidla||tonu.meidla [ät] ut.ee|
|Educational Science||Äli Leijen (Miia Rannikmäe)||miia.rannikmae [ät] ut.ee 737 5083|
|Computer Science||Raul Vicente Zafra||raul.vicente.zafra [ät] ut.ee|
|Chemistry||Enn Lust||enn.lust [ät] ut.ee 737 5165|
|Environmental Technology||Ülo Mander||ulo.mander [ät] ut.ee 737 5819|
|Mathematics||Viktor Abramov||viktor.abramov [ät] ut.ee 737 5872|
|Mathematical Statistics||Krista Fischer||krista.fischer [ät] ut.ee|
|Materials Science||Toomas Plank||toomas.plank [ät] ut.ee 737 4601|
|Molecular and Cell Biology||Maia Kivisaar||maia.kivisaar [ät] ut.ee 737 5036|
|Molecular Engineering||Mati Karelson||mati.karelson [ät] ut.ee|
|Zoology and Hydrobiology||Raivo Mänd||raivo.mand [ät] ut.ee 737 5070|
|Engineering and Technology||Tanel Tenson||tanel.tenson [ät] ut.ee 737 4844|