PRINCIPLES FOR ENROLLING PHD STUDENTS IN THE FACULTY OF SCIENCE AND TECHNOLOGY
The University accepts two types of PhD students:
- A limited number of state supported positions are available on a competitive basis each year. The successful candidates will be granted with a modest stipend and social security for four years, provided that the studies progress without major drawbacks.
- Positions opened by the research grpoup's own resources. No formal limits.
The enrollment into a state supported program has two steps. First, potential supervisors write a concise PhD research plan. These will be evaluated and ranked by a commission appointed by the dean. The ranked PhD projects will be made public on the Faculty's web page. Second, qualifying PhD student candidates are welcomed to apply for a position at a successfully ranked PhD project. The decisions will be made by a committee appointed by the dean. Thereafter a contract will be signed and the enrollment will be in force.
Approved by the council of the Faculty of Science and Technology on 11 November 2017
Principles for allocating doctoral student places financed from the state activity support (previously state-funded student places) in the Faculty of Science and Technology in 2017:
- The institutes are guaranteed doctoral student places financed from the state activity support (previously state-funded student places) within 75% of the average admission of the previous three years (FY - 9, KT - 10, MR - 9, OM - 16, MI - 2, TI - 8, AT - 9 (8 are already used up during the first admission period), MS -3).
- The remaining student places financed from state activity support are allocated on the basis of a general contest.
Organisation of contests:
- The contest is announced immediately after these rules and the student places guaranteed for institutes are approved by the council of the Faculty of Science and Technology.
- Applications (in English) are submitted to institutes electronically. Institutes forward the submitted projects to the Dean’s Office to Virge Anso by 10 March at 9:00. The Dean’s Office checks that that the applications comply with the formal requirements and nonconforming applications are disqualified. Institutes decide whether the doctoral candidate must be shown when applying for the institute’s doctoral student places. Only those applications which show the doctoral candidate can proceed to the general contest. A candidate cannot be on more than one application.
- Institutes conduct a review (at least one expert assessment per one application, it is recommended to use the form in Annex 2) and assign the respective applications to their guaranteed places. The remaining applications proceed to the faculty-wide contest. All applications (incl. those approved in the institute) and their reviews are submitted to the committee organising the contest by 24 March the latest. If the institute’s ranking does not correspond to the ranking of the reviews, the changes must be explained. The committee reserves the right to ask additional information about the allocation of doctoral student places within the institute and amend it if necessary. All members of the committee assess all applications that are in the general contest. The committee makes a decision regarding the allocation of doctoral student places by 7 April the latest. The allocation of doctoral student places and supervisors are approved by the council of the Faculty of Science and Technology in its meeting April 13. Supervisors cannot be changed after this until the end of admissions.
To international applicants: please contact your potential supervisor as soon as possible! The supervisor has to write a PhD project and submit it by March 10. The project will thereafter be evaluated on a competitive basis. To write a good project, the supervisor needs (i) time, (ii) to know the candidates qualities. Candidates who fail to contact potential supervisors in time, cannot be considered for state-supported PhD positions.
International applicants may wish to follow the instructions and deadlines outlined at the university web. If all goes well, i.e. (i) the PhD project written by the supervisor is ranked high by the PhD submission Commission of the Faculty and (ii) the candidate is approved by the supervisor, the successful applicant will submit a written (approx. 1 page) research plan describing how he/she intends to implement the PhD project.
The assessment of applications takes into consideration (therefore, must be included in the application):
- The initial title of the doctoral thesis.
- The suitability of the doctoral candidate if there is a candidate. The candidate’s master’s studies specialisation and university are also presented. In their internal assessment, institutes may decide not to assess the existence of doctoral candidates. This clause is applied within the institute according to an internal agreement.
- Curriculum, supervisor and research group where the doctoral thesis is conducted – present the names of people (mark the doctoral students). This should provide an overview of the group’s capacity to conduct research work and assist the doctoral student in reaching the defence. The supervisor is recommended to include in the application the number of their doctoral students that have defended theses outside UT. The supervisors shall also present the number of their publications in the last five years (2011–2015), the number of citations and h-index (together with reference to when and which database these data were taken from). In case of several supervisors, the application should state why the supervisors are necessary, therefore, in case of joint supervision, the function of each supervisor should be explained.
- Availability of resources required for work – rooms, equipment, finances. Present the material resources required for the specific doctoral thesis, which are at the disposal of the work group. Note other equipment, which supports the doctoral thesis, and access to equipment of the Faculty of Science and Technology and other research institution which might be required/necessary to use. Definitely note projects (FP7, SF, PUT, IUT, Interreg and other EU projects, application agreements) which are intended for covering the costs of the doctoral thesis. The start and end, scope and number of doctoral students working on the project must be noted for each project. Regarding financing, show the supervisor’s relation with the project (owner, main implementer, or implementer). Please take into consideration that the funds would be sufficient.
- Plan of the doctoral thesis, its innovativeness and importance to the development of the field of research (the plan and description of innovativeness must not exceed 4000 characters including spaces) – the specification of the plan and feasibility of the research by a doctoral student are assessed. The plan should include a hypothesis (posing a problem) and the planned solution (which methods will be used to achieve the goal), also the supposed published articles (as subtopics). The assessors are from a wide range of specialisations, therefore, it should be written so that it is understandable for all assessors.
- Annotation of the plan of the doctoral thesis which will be published on the website. Annotations are not assessed!
The application project is prepared in accordance with the attached form (Annex 1) in English.
For the supervisor and work group, their efficiency in supervising doctoral theses is considered, also the number of students supervised.
The efficiency of the last five years is calculated based on the supervised students admitted to doctoral studies in 2008–2012: the number of defences times the percentage of admitted students that defended the thesis. If there is less than one defence (joint supervision), the number of defences is one. The so called effective year of admission of doctoral students that were/are on academic leave shifts in proportion to the time on academic leave. The doctoral students who were admitted later but already defended their theses are also taken into consideration. Efficiency is calculated as of 1 January. In case of imperative reasons (death of doctoral student or significant loss of capacity for work), the supervisor can submit to the respective programme director an application for not considering such doctoral student in calculating their efficiency. The programme director submits their reasoned decision to the dean who approves or disapproves it.
For example, if during the aforementioned period the supervisor has supervised 4 doctoral students and 1 has defended their thesis, the efficiency is 0.25, and in case of 2 defended theses, efficiency is 1. If they have (jointly) supervised one successful doctoral student, the efficiency is 1.
For those who have not supervised doctoral students previously (or the effective year of admission of those (being) supervised is not within the considered period of 2008–2012), the efficiency is 1 (corresponds to the successful supervision of one doctoral student).
The following limitations are taken into consideration when allocating student places financed from state activity support (previously state-funded student places):
An employee whose volume of research publications within the last five years corresponds to the volume of at least one doctoral thesis, may supervise up to three doctoral students and an employee whose volume of research publications in the last five years corresponds to the volume of at least three doctoral theses, may supervise up to five doctoral student and a successful supervisor (efficiency in the last five years exceeds the average of the faculty three times) may supervise an unlimited number of doctoral students. On the basis of a reasoned application, the committee has the right to make exceptions. Doctoral students are counted as of 1 September, i.e. fourth year students can be “replaced”. Student doctoral places funded from state activity support and those not financed from state activity support, in curricula of the Faculty of Science and Technology as well as other faculties, are taken into consideration.